Run your homes, providers, home visitors, parents, and CWELCC reconciliation from one Canadian platform.
Most child care software is built for a single centre with rooms and a front desk. A licensed home child care agency is different. You oversee dozens of independent providers working from their own homes, each with their own families, schedules, and pay. CubbyPro is built around that structure.
One view of every home, enrolment, compliance item, and pay cycle.
A simple mobile app for daily attendance, activity posts, and messages with families.
Each person signs in to the part of CubbyPro that matches their job. Nobody sees more than they need.
Runs the whole network. Sees every home, child, and pay cycle, approves provider pay and parent invoices, manages compliance, and controls settings and team access.
Cares for children in their own home. Uses the mobile app to check children in and out, post activities and photos, message families, and keep the daily log book.
Families use the CubbyPro app to see daily updates, photos, and messages, confirm check-ins, and view invoices and receipts from your agency.
The agency dashboard is the first screen every morning. It shows what needs attention across every home before the phone rings.
Canada-Wide Early Learning and Child Care (CWELCC)
Under CWELCC, agencies must reconcile attendance, base fees, and government funding across every home and every child, then report to their CMSM or DSSAB. CubbyPro gives the agency audit-ready reports for every home and for the agency as a whole.
Every pay cycle is ready for the agency to approve, with a statement for each provider and the totals your accountant needs.
Families are billed on the agency's schedule, completely separate from what providers are paid.
Providers keep their daily log in the app. The agency can read any home's log from one screen and export it when the ministry asks.
Parents get daily updates, photos, messages, and check-in confirmation on iOS and Android. The app shows your agency's name, so families know exactly who they are hearing from.
Centre software can be stretched to cover an agency. It never fits. Here is the difference.
| Typical centre software | CubbyPro | |
|---|---|---|
| Structure | One centre, rooms and classrooms | Agency with many independent homes |
| Provider pay | Not included | Built in, with QuickBooks integration |
| CWELCC reconciliation | Manual or centre-only | Agency-level, per home and per child |
| Parent invoicing | One centre's fee schedule | Per family, per home, separate from provider pay |
| Log books | Paper binder in each home | Digital per home, reviewed agency-wide, exportable |
| Mobile app | Often web-only | Native iOS and Android for providers and parents |
| Data residency | Often US-hosted | Hosted in Canada |
| Pricing model | Per user or per seat | Per enrolled child, no per-provider fees |
CubbyPro is Canadian child care management software built for licensed home child care agencies. Agencies use CubbyPro to run their network of home child care providers from one platform: enrolment, attendance, parent communication, home visitor records, provider pay, and CWELCC agency-level reconciliation, with data hosted in Canada.
Volume pricing for larger agencies. No per-provider or per-user fees. Fill in the contact form with your number of homes and children and we will send you a quote.
Contact us for pricingIn Ontario, a licensed home child care agency is licensed under the Child Care and Early Years Act to oversee a network of home child care providers who care for children in their own homes. The agency handles enrolment, monitoring, compliance, and funding on behalf of its homes.
Yes. CubbyPro produces agency-level CWELCC reporting, per home and for the whole agency, ready for CMSM and DSSAB compliance reviews.
All CubbyPro data is hosted in Canada and handled in line with PIPEDA and PHIPA requirements.
No. Providers use a simple mobile app for attendance, posts, and messages. Most are comfortable within the first day.
CubbyPro is priced per enrolled child per month, with volume pricing for larger agencies. There are no per-provider or per-user fees. Contact us for a quote.
More on how we protect data: Security and Privacy Policy.
Book a 30-minute demo and we will walk you through the agency dashboard, provider app, and CWELCC reconciliation with sample data.